Job Title: Administrative Assistant

Location: Remote

About Satellite Teams & Job Summary:

Satellite Teams helps businesses build high-performing remote teams by providing cross-industry support to maintain operational efficiency. As we expand, we seek a proactive and detail-oriented Administrative Assistant to support project management, asset organization, and communications while ensuring seamless daily operations. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Key Responsibilities:

Primary Duties:

• Maintain and update project timelines to ensure smooth workflow.
• Manage and track progress using Airtable project management and project trackers.
• Assist with client communications, including drafting and responding to emails.
• Schedule meetings and coordinate calendars to optimize team efficiency.
• Proofread documents, emails, and presentations to ensure accuracy and professionalism.
• Oversee file and asset organization and management for easy access and retrieval.

Future Responsibilities (Based on Interest & Experience):

• Assist in the development of new business proposals.
• Research and summarize industry news and trends.
• Contribute to brand and social media strategy.
• Support social media management, including content creation and scheduling.

Required Skills & Qualifications:

• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Airtable, Google Docs (Docs, Sheets, Slides), and Google Calendar.
• Ability to work with Slack for team collaboration.
• High attention to detail and ability to multitask effectively.

Helpful Experience:

• Experience with Figma for design collaboration.
• Knowledge of website management and social media platforms.
• Prior exposure to project management tools and workflow optimization.

Please refer to job description.