Job Mission

The Specialist - Paralegal (Contracts) is responsible for providing legal and administrative support to the Special Projects and Contracts Team as well as to the AEV Legal Team by managing and maintaining its day-to-day documentation, paperwork, and records in accordance with the Company’s procedures, guidelines, policies, and best practices, with the objective of sustaining the optimal functioning of the Team and the optimum use of the company’s legal resources.

What You Will Do:

General:

• In charge of document management such as receiving, sending/transmittal, and safekeeping of documents;
• Oversee document production, which includes labeling of documents, scanning, photocopying, printing, and collating;
• Coordinate filing of project documents in accordance with the Aboitiz Group’s filing policy;
• Assist the lawyer/s during meetings/negotiations/trainings/events (as required);
• Provide general administrative support to the AEV Legal Team
• Conversion of files
• Routing of documents for signature

Contracts and Transactions Specific Responsibilities:

• Monitor contract review requests via the Contract Endorsement Form
• Maintain and update the KISS Templates (day-to-day document templates of the Aboitiz Group);
• Draft and review simple contracts assigned by legal counsels;
• Provide proofreading, editing, clean up, and document formatting support to legal counsels who are reviewing and/or drafting contracts
• Comparing of different versions of documents

Customer, Special Projects, and CFT Management Provide administrative support for special projects and transactions, including:

• Preparation and monitoring of checklists
• Assist the Project/Transaction Legal POC in the collation of documents required to be submitted to government agencies in relation to special projects and transactions
• Coordinate with the Project/Transaction Legal POC and Investment Team Lead for the conduct of turnover and lookback review
• Handle accreditation process of external legal counsels;
• Prepare and finalize external legal counsel matrix for special projects

Documents and Records Management (Transactions-related):

• Manage contracts automation platform and related matters;
• File documents and records according to defined document filing and classification;
• Assistance in indexing of current Special Projects and Contracts Database for archiving
• Maintain an active inventory of records and documents;
• Ensure that records and documents are available when needed and can be retrieved from the specified storage/location

Team Initiatives:

• Develop and execute digital platforms and initiatives;
• Lead team initiatives and team engagements specifically assigned by direct superior;
• Provide administrative assistance to the legal counsels assigned to lead team initiatives to ensure 100% completion of team initiatives
• Manage the Team’s microsite

What We Are Looking For:

• Bachelor’s Degree, preferably in Business Management, Legal Management
• Minimum of 3 years in a related role or function
• Strong background in contract drafting and reviewing, contract database management, and special projects management such as assistance in due diligence and closing requirements
• Highly organized, proactive, and capable of working independently with minimal supervision
• Prior experience in a law firm or a publicly listed company is an advantage

Please refer to job description.