Executive Assistant to the President

JOB DESCRIPTION

At PALAFOX, we pride ourselves on our ability to deliver architectural, urban planning and design masterpieces and unparalleled service to our valued clients in shaping landscapes and skylines in the Philippines and beyond. We are setting new standards of success in our industry and are on the lookout for an exceptional Executive Assistant to support our President.

Primary Position Objectives

As an Executive Assistant, you’ll play a pivotal role in ensuring smooth operations at the highest level, enabling the President to focus on strategic initiatives and the firm’s vision of creating sustainable, innovative, and iconic developments.

Responsibilities:

• Administrative Support: Manage the President’s schedule, coordinate meetings, and oversee travel arrangements.
• Communication Management: Serve as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
• Document Preparation: Draft, review, and organize reports, presentations, correspondence, and other critical documents.
• Event Coordination: Plan and execute key events and engagements of the President, ensuring all details align with the firm’s standards.
• Project Tracking: Monitor project timelines and deliverables in collaboration with teams to ensure alignment with the President’s directives.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, Architecture, Engineering or a related field.
• Experience: At least 3 years of experience as an executive assistant, preferably in architecture, planning, or related industries.
• Skills:
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Strong problem-solving skills and a proactive mindset.
• Professionalism: High level of discretion, reliability, and adaptability in a fast-paced environment.
• Passion: Interest in architecture, planning, and sustainable design is a plus!

Why Join Palafox?

• Be part of a visionary team committed to creating sustainable and world-class developments.
• Work alongside industry leaders and pioneers in architecture and planning.
• Enjoy a dynamic work environment that fosters innovation, creativity, and professional growth.

Apply now by sending your CV and cover letter to [email protected] with the subject line: Executive Assistant Application – [Your Name] or easy apply here in LinkedIn.

Join us in shaping the future, one project at a time.

*Note: Due to the high volume of applications received, only shortlisted candidates will be contacted for the interview and examination process. Thank you.

Please refer to job description.